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The Meeting and Event Health and Safety Playbook
Event Risk Level Low Icon
Vulnerability Assessment

12-35 Points: Low Risk

Based on your assessment, your event is considered to be low risk, meaning high-impact crises are unlikely or your event is prone to multiple low-impact risks such as minor weather disruptions, temporary power outages, travel delays, speaker delays/cancellations, etc. Your event might have a smaller attendee base or is located in a smaller, local venue. Perhaps you can create a simpler risk management strategy for this event. Plot your top vulnerabilities on the chart below to identify what areas are of the highest concern.​
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Event Risk Level Medium Icon
Vulnerability Assessment

36-48 Points: Medium Risk​

Based on your assessment, your event is considered to be moderately risky. There may be a few areas of higher concern, such as speaker cancellations, potential for medical emergencies or more serious weather issues, intellectual property/cyber fraud, controversial content, etc. Be sure to plot your top vulnerabilities on the graph below to review what issues might be more likely and/or have a higher impact on your event.​
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The Top 12 Duty of Care Responsibilities for Meeting Professionals

The Top 12 Duty of Care Responsibilities for Meeting Professionals
February 10, 2020 No Comments

An organization’s duty of care is to do all that is reasonably prudent to prepare for foreseeable disasters, regardless of the likelihood. The duty of care begins with a heightened dedication to the safety of not just employees, but all attendees, including sponsors, vendors, exhibitors, spectators, journalists, speakers and invitees.

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Vulnerability Assessment

48+ Points: High Risk​

Based on your assessment, your event is considered a high-risk event. High risk events are those with a high probability of encountering high-impact crises, such as: serious, wide-scale weather issues such as flooding, hurricanes, or tornadoes; security concerns at the venue or because of the nature of the event, such as protestors, bomb threats, or active shooters; and even terrorism. When constructing your risk management strategy, consider what outside resources (such as event insurance or event security) you should incorporate to provide greater protection for your event. ​
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Mitigating Meeting Disasters: Creating Safe Meetings in an Unsafe World

The safety of attendees and security of events has always been a key concern for all event and meeting professionals, who recognize that people are an organization’s greatest assets. And while there certainly can be many threats whenever large groups of people gather, the meeting and event industry remains strong, given the importance companies place on face-to-face meetings to foster business development, social ties and cultural cohesion.

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Ask the Risk management Expert

Ask your Event Risk Management questions here and SAFE will post responses on our Ask The Expert page.